YOUR SAFE HAVEN, INC.
Job Description JOB DESCRIPTION
JOB TITLE: ADMINISTRATIVE ASSISTANT
IMMEDIATE SUPERVISOR: Executive Director
EMPLOYMENT STATUS: Non-Exempt Status, 35 hours/week
STARTING SALARY RANGE: $27,500 – $31,500
OVERALL RESPONSIBILITY: Under the direct supervision of the Executive Director, the administrative assistant will support all Your Safe Haven departments in some capacity. SPECIFIC DUTIES: • The administrative assistant will answer the phones, as well as the door, retrieve and distribute mail, and perform basic administrative tasks, as needed. • The administrative assistant will schedule all building-related maintenance, and maintain a list of needed supplies. • The administrative assistant will maintain a list of YSH-owned assets each employee has in his or her possession. • The administrative assistant will develop, maintain, and use databases and organizational tools to track various services provided by the agency to compile monthly, quarterly and annual reports to funding sources. • The administrative assistant will be trained on the PFA process and be able to execute a PFA. • The administrative assistant may be used in on-all rotation. • The administrative assistant will assist in the preparation of grant proposals and serve as a resource of information related to the administration of grants and contracts. • The administrative assistant will work with the executive director on donor stewardship and retention. • The administrative assistant will maintain a database used for YSH’s Annual Appeal. • The administrative assistant will assist with marketing and promotions as needed. • The administrative assistant will handle some bank transactions such as making deposits. • The administrative assistant will order office supplies at the direction of the executive director. • The administrative assistant will assist in agency correspondence. • The administrative assistant will assist in reviewing agency policies & procedures and prepare amended policies to staff and board members. • The administrative assistant will assist in the maintenance of ETO, reports and accuracy. • The administrative assistant will work in cataloging and preserving Your Safe Haven’s history and significant milestones. • The administrative assistant will perform Ad Hoc duties, as requested by the Executive Director, to support the operations of the agency. • The administrative assistant, on occasion, may need to help Your Safe Haven clients while a Counselor/Advocate is being located to assist them.
